The virtual boardroom, like boardroompro.org, is a resource that helps businesses implement new management and meeting technologies. Thus, most clients have had a positive experience with this platform and have completely switched to digital technologies. As a result, more paperwork options are no longer relevant.
With the advent of the pandemic, virtual board software has become even more relevant and helped identify the necessary qualities for remote work. So, during this time, providers have maximally appreciated the positive dynamics of work on such sites and began to develop their functions because the market’s competitiveness began to feel itself.
General Qualities for All Board Portals
Every online board meeting has a set of typical core qualities. Only additional unique features that are specific to a particular provider can differ.
The main ones can rightfully be considered as:
- high security;
- the ability to hold meetings with several employees at once;
- the possibility of document exchange;
- distribution of access levels for employees;
- the ability to work offline with subsequent recovery after connecting to the network.
The security level complies with the international standard. Almost all providers can provide international certificates that meet the requirements. The platforms also check incoming documents for software and other malware.
The possibility of meeting participants in the virtual board software varies, but generally, their number can exceed ten or more people simultaneously. Since the platform is designed for companies of different sizes (small, medium, or large), the main staff and even third parties can stay at the same time. Here, everything depends on the quality of the Internet of all participants in the process.
The possibility of document exchange is workable both during the meeting for all employees and personally to someone. The advantage of the board portal software is that it is not necessary to send a file. It can be shared with the appropriate level of access (download or normal viewing).
In addition, you can work even without a network connection. If you have previously logged in from the device, you will be able to do some actions, but at the same time, they will be limited compared to what happens online. The operation will begin only after connecting to a Wi-Fi network if you want to download a file.
Top-Rated Board Management Software
Here you may face the most valuable board management software from the client’s rates and general qualities. Most of them are suitable for companies of different sizes and different needs.
Azeus Convene
It fits large and midsize organizations and all types of industries. Here are the key features:
- live online presentation tools;
- integrated video conferencing;
- drag-and-drop interface;
- meeting scheduling and voting;
- instant notifications;
- document review rooms.
A secure central platform allows operations to be carried out securely without third-party threats. Page synchronization is also involved here. Users can track any activity related to working on a document. They will have access to both the time of the change and the username.
iBabs
This board portal proposes an efficient tracking method for a better management process. For your convenience, automatic email notifications, digital notes, and other features will be presented here. Login is possible from any device. The price is optimal for the average user. There is no free trial.
ContractZen
The company has customers from 30 different countries and supports a monthly trial. Here you will be given the opportunity of electronic signature and advanced contract management. To quickly search for documents, Microsoft AI-powered search works. It will also be convenient for you to work with automated reminders, which will help you keep abreast of all the latest notifications.
OnBoard
This virtual board software is the winner of Capterra’s Ease of use Badge. There you may find up-to-date information and get access to all devices possible. Many users appreciate Zoom integration which simplifies the work.
Here is the ability to sync the content instantly and automatically auto-save, which helps you not miss the recent information you have changed. Meetings can be held directly on the platform without downloading additional applications.
Final Words
The client has the right to choose the best paperless meeting solution for his business. We have provided only some of the most common options, which you can learn more about on various review sites. It is also worth considering the company’s needs and choosing the option designed for a certain size of the company.
If you are not in a hurry, then use the trial version to consider all the key points. Also, for your convenience, choose a provider that supports your language. This will make it easier for you to communicate with the support team and familiarize yourself with the interface.
